Privacy & cookie policy

1. Introduction
Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) attaches great importance to the careful and secure handling of privacy-sensitive information of its website visitors, candidates, employees, and independent contractors. Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) has therefore drawn up this privacy statement. The personal information entrusted to Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) is handled and protected with the utmost care. With this privacy statement, Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) provides insight into how we process your personal data in accordance with the General Data Protection Regulation (GDPR).

2. Who are we?
We are Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.), an employment agency focused on staffing, secondment, and coaching of students and young professionals. Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) is located at Herengracht 270S, 1016 BW Amsterdam. Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) is the data controller within the meaning of the GDPR and therefore determines the purposes and means of processing personal data. StudentFlex B.V. may engage other companies to perform services on its behalf. In these cases, Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) remains responsible for processing your personal data. Contractual agreements are made with these companies to ensure your privacy is safeguarded.

3. Technical Information
When you visit our website, information about (the devices of) our visitors is automatically collected. This includes, for example, information on the device used to access the website, the IP address of your device, the IP address of your Internet Service Provider, the operating system you use, the date and time of your visit, the internet address of the website from which you linked directly to our site, the pages you visited, the information viewed, your geo-location, and the material you upload to or download from the website. We use this technical information to manage the website and to improve the quality and effectiveness of our website.

4. Cookies
Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) uses cookies and web statistics. These allow us to see how visitors use our website, enabling us to better adapt the website to user preferences. Cookies are small pieces of information stored on your computer. On your next visit, these are recognized, making your visit easier. We use the following cookies and technologies:
Functional cookies: Ensure proper functioning of our website and store information to increase user convenience (e.g., your username).
Analytical cookies: Measure how you use our websites and apps; the information is analyzed to implement improvements.
Social media cookies: Allow direct sharing of information on social media via links and buttons on our websites or in our apps.
Advertising cookies: Placed by third parties (such as Google, LinkedIn) to show relevant advertisements.
Disabling, deleting, or adjusting cookie settings
You can decide whether to allow or refuse cookies. If you do not want cookies stored in your browser, you can adjust your browser settings accordingly. You can also set your browser to notify you whenever a cookie is placed. Stored cookies can be deleted via your browser settings.

5. When do we collect your personal data?
We may store and process your data in the following cases:
If you have given Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) consent to process your personal data for one or more specific purposes.
If processing is necessary for the performance of a contract to which you are a party, or in order to take steps at your request prior to entering into a contract.
If processing is necessary to comply with a legal obligation applicable to Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.).
If processing is necessary to protect your vital interests or those of another person.
If processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.).
If processing is necessary for the purposes of the legitimate interests pursued by Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) or a third party, except where such interests are overridden by your rights and freedoms.

6. Why do we collect your personal data?
Your personal data is used to provide HR services as effectively as possible, including staffing, secondment, mediation, payroll, salary administration, personnel management, personal development & employability, and recruitment & selection.
Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) processes your data for the following purposes:
Matching supply and demand in the labor market.
Informing you about various events organized by Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) and by third parties.
Registering hours worked and processing them in our payroll system.
Assessing your suitability and availability in relation to mediation for permanent or temporary work.
Contacting you with our newsletter containing events and articles on personal development.
Entering into and maintaining an employment or mediation relationship with you, including performing the necessary administration.
Supporting your personal development and employability, including training, education, and testing.
Management purposes, including management information, internal control, business security, audits, and accounting checks.
Applying for premium discounts.
Ensuring compliance with laws and regulations, including but not limited to identification, labor laws, tax and social security legislation, fraud prevention, and international sanction laws.

7. What personal data do we collect from you?
Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) may process the following personal data if you are a job seeker, candidate, seconded employee, employee, self-employed contractor, and/or business partner. You are responsible for ensuring that the personal data you provide is accurate and up to date.
As a job seeker or candidate:
Name and address details, email address, phone number, bank account details, and other contact information
Nationality, citizen service number (BSN), ID document (including copy), possible work permit
Date of birth, age, gender
Curriculum vitae (CV), information on education, internships, and work experience
Data on training, education, and/or tests you have followed or taken yourself or through us
Availability and leave data
Other relevant data for assessing your suitability, such as references, testimonials, and work experience information
On a voluntary basis: other content with which you introduce yourself (video or photo)
On a voluntary basis: permission or refusal to use the passport photo on your ID document
Other data required by law or necessary for compliance with legal obligations
As a seconded employee or (temporary) worker:
Name and address details, email address, phone number, bank account details, and other contact information
Date of birth, age, gender
Curriculum vitae (CV), information on education, internships, and work experience
Data on training, education, and/or tests you have followed or taken yourself or through us
Availability and leave data
Nationality, citizen service number (BSN), ID document (including copy), possible work permit
Data for pre-employment screening
Data regarding the nature and content of previous placements or employment, and their termination
Other relevant data for assessing your suitability, such as references, testimonials, and work experience information
On a voluntary basis: permission or refusal to use the passport photo on your ID document
Other data related to personnel, salary, and absence administration
On a voluntary basis: other content with which you introduce yourself (video or photo)
Other data required by law or necessary for compliance with legal obligations

8. Third parties
Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) may share your personal data with other StudentFlex B.V. entities, clients, subcontractors (e.g., data processors) providing services on behalf of Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.), suppliers, government bodies, and other business partners. Data may also be disclosed if required by law, for example by court order or judicial decision. Data sharing takes place based on legitimate interest, legal obligation, or contractual necessity, in line with the purposes described in “Why do we collect your personal data?”.

9. Your rights
We value that you can easily exercise your rights regarding your personal data. If you wish to exercise any of the rights listed below, you can contact us as described.
Access and/or correction
You can contact us at any time via +31 (0)20-3585880 or info@talentsourcingpartner.nl
to request information about which categories of data we process, for what purposes, the source of the data, and the retention periods we apply. You may also request additions, corrections, or deletions of your data at any time. If we have provided incorrect data, we will correct this and inform you.
Restriction of processing
If you disagree with the accuracy of the data we hold, you may request a restriction of processing. We will then pause data distribution until the information is corrected. Requests can be submitted at any time via +31 (0)20-3585880 or info@talentsourcingpartner.nl
Right to data portability
You can request your personal data from us in a structured, commonly used, and machine-readable format via +31 (0)20-3585880 or info@talentsourcingpartner.nl
. You are free to transfer this data to third parties.
Right to erasure (“right to be forgotten”)
If you no longer wish to use our services, you can request deletion of all your personal data. Requests can be submitted at any time via +31 (0)20-3585880 or info@talentsourcingpartner.nl
. You may also withdraw consent for data processing at any time. Withdrawal does not affect data processing that already took place prior to withdrawal.
Procedure, response time, and costs
We aim to handle your request within one month. We are required to verify your identity before fulfilling your request. Requests are generally handled electronically unless otherwise requested. In principle, no fees are charged unless requests are excessive, manifestly unfounded, or if multiple copies are requested.

10. Security
Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) makes every effort to protect your personal data against unlawful use. We do so through physical, administrative, organizational, and technical measures. For example: only authorized persons have access to the data. If data is provided to processors performing services on our behalf, they are contractually obliged to ensure appropriate security.

11. Retention period
Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) does not retain personal data longer than necessary for the purposes of processing and in accordance with statutory retention periods. By agreeing to this privacy statement, you also agree that StudentFlex may process your personal data for up to one year.

12. Questions, comments, complaints, or (suspected) data breach
If you have questions, comments, or complaints regarding the protection of your personal data by Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.), you can contact us in writing or by email at info@talentsourcingpartner.nl
. You may also contact backoffice@studentflex.nl
If you disagree with how StudentFlex uses your personal data, you can also lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

13. Data breach
If there is a (suspected) data breach, please report it immediately via backoffice@studentflex.nl

14. Amendments
StudentFlex reserves the right to amend or modify this privacy statement. None of the provisions in this privacy statement are intended to create any obligation or agreement between Talent Sourcing Partner B.V. (including TalentSpark B.V. & StudentFlex B.V.) and a data subject.

15. Other provisions
This privacy statement and any disputes arising from it are governed by Dutch law.